This is a personal experience, during the pandemic I started working at businesign.com as a developer, this is a new project so many things are not well organized including how we work together remotely. finally, we use Telegram to communicate, maybe this application is not specifically designed for work but from my experience, using Telegram is much simpler in communicating and sharing files.
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Don't overthink it. You can jot down your ideas on anything, even something as basic as an Email message or a WhatsApp group.
Focus on execution instead. It's more difficult and bears more fruit.
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