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Gaurav Goyal

How to balance between meetings and individual work? What are your ideas?

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Sometimes I am in meetings the whole day and realize nothing much has happened by eod. How can I balance this?
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Ales KOZELSKY
Here are some useful ideas you can use to help balance meetings and individual work: 1. Set Clear Priorities: Set and communicate clear priorities so that everyone knows what tasks should take precedence and what meetings are essential and which are not. 2. Block Time: Set aside blocks of time for meetings and individual work. This will help you stay on track and ensure that meetings don't consume too much of your time. 3. Use Technology: Use technology to your advantage. Use video conferencing when possible to save on travel time and look into tools that can automate tasks and help you manage your time more efficiently. 4. Schedule Breaks: Schedule breaks in between meetings and individual work. This will help you stay focused and refreshed. 5. Delegate Tasks: Delegate tasks to team members and colleagues, when possible. This will help you free up time for meetings and individual work. 6. Streamline Processes: Streamline processes and tasks wherever possible. Automating tasks and eliminating unnecessary steps can help you save time and make meetings more productive.
bijal dave
Blocking one day in the weeks for strictly meetings only and blocking few days for strict no meetings .
Gaurav Goyal
@bijal_dave Yeah that's seems to be a nice solution.
Gaurav Goyal
@bijal_dave So you say 'no' to meetings on the other days?
bijal dave
@gauravgoyal_gg on the other days I'd prefer blocking 2 hours just for meetings . So if any meeting is to happen ,it happens during that time
Gaurav Goyal
@bijal_dave Got it. Thanks for sharing :)
Selin Anil
I tend to dedicate my mornings to deep work and take my meetings only in afternoons. I thus reserve the periods of the day where I'm most focused to move forward with my own work and only exceptionally accept meetings on these slots.
Gaurav Goyal
@selin_anil Got it. I generally do stand-ups/scrums in the morning. But thinking that the opposite might help.
Angeli Zhao
@selin_anil Great idea, do you wake up early to do this?
Gaurav Goyal
@selin_anil @angeli_ Yeah, early morning it is :)
Selin Anil
@angeli_ not all all! Having no meetings in the morning enables me to follow my natural rythm and wake up without an alarm to start my day!
Anoir Houmou
Break up tasks by high priority, mid priority and low priority to complete individual work then schedule meetings during your slow hours/days.
Shivi Goel
Richard Gao
Although I don't have meetings, what's should be important to note before you have a frequent meeting would be asking some questions: 1. What purpose does this meeting serve? 2. What happens if I miss a few meetings? What are the consequences, and how likely are they? 3. If I don't have this meeting, what can I get done? You'll often notice that you often don't need as many meetings as you think. Checking on progress is important, but you should put trust in your team to produce results. Also, you can also question how long do the meetings actually need to be. It's more than likely some of the time is eaten up by introductions and niceties or other subjects being covered. So if you could streamline meetings, that would also reduce the time taken.
Gaurav Goyal
@richard_gao2 Yeah that's right. Tough to implement though :)
phprunner
Fewer meetings is better. We do not really have any, just ad-hoc one-on-one calls via Slack.
Gaurav Goyal
@sergey_kornilov1 This is pretty good actually.
Pragruthaa Rabichandran
I plan to have all my meetings within a 3hr slot if possible and have the rest of the time to work on my personal task.
Gaurav Goyal
@pragruthaa Ya this seems to be a workable strategy.
Rebecca Tany
This is a challenge, as both are important. For me, I list my to-do work every day, also KOL is a good tool for managing teamwork.
Gaurav Goyal
@rebeccatany Thanks. Will try out KOL.
Sherry Xena
Try to reduce some meaningless meetings and talk about substantive issues as much as possible instead of meaningless discussions
Gaurav Goyal
@sherryxena Yeah :)
Soumya Chaturvedi
I usually try to keep meetings together for example blocking either first half or second half for meeting so that I get a good stretch for work
Gaurav Goyal
@soumya_chaturvedi Ya this should work.
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