PopTask
Light menu bar task manager for quickly capturing tasks
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Haider

PopTask - Light menu bar task manager for quickly capturing tasks

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PopTask
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PopTask is a lightweight macOS menu bar task manager for quickly capturing tasks. Just type naturally even if the input is messy, shorthand, or full of slang and PopTask understands it and schedules it automatically. It supports 7 languages, shows smart countdown alerts, and includes AI powered scheduling and task breakdown. Everything runs on device on macOS 26 and later, with cloud support for earlier macOS versions.

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Haider
Maker
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heyy folks! It's Haider, the maker of PopTask 🙌🏽 i got tired of losing tasks the second i switched apps, every task manager i tried needed too many clicks just to add something simple, so i built one that lives in my Mac menu bar and actually keeps up with how fast i think here's what makes it different: type like you talk: write something like "mtg w team mon wed fri 9am" and PopTask picks up the date, cleans the title, and schedules it .. no calendars, no dropdowns, done in seconds!! AI task breakdown: hit one button and a big vague task splits into 3 clear steps you can start on right now 7 languages: type in English, Arabic, Spanish, French, German, Chinese, or Japanese, it understands all of them smart reminders: get notified at the right time plus a morning summary of your full day. works offline: common patterns like "tomorrow 9am" or "in 20 min" parse instantly on your Mac with zero network calls no account, no cloud, no signup, everything stays local on your machine i built this as a solo dev and I'm here all day .. would appreciate your feedback and happy to answer any questions about how it works under the hood!
Rohan Chaubey

@lilhadi Many congratulations. Does this have context too? Example, vague stuff like "follow up on that contract thing next week" when you've got multiple contracts going, does it just parse the timing or try to get smarter about screen context too?

Haider
Maker

heyy @rohanrecommends thanks mate!
right now PopTask parses the timing from what you type, so "follow up on that contract thing next week" gets scheduled for next monday with a cleaned up title, it's really good at the "when"


it actually doesn't read your screen or other tasks by design, as PopTask doesn't ask for accessibility permissions or read anything outside its own window cuz your tasks are just a local JSON file on your mac .. so it won't know which contract you mean, but that's a privacy tradeoff i'm comfortable with

i'm noting this down because you're not the first person to ask about smarter context and hopefully in the newer version i might add this!

Christophe Dupont

The "just type whatever and it figures it out" approach is underrated. I've been building a focus timer app and the biggest UX lesson I keep learning is that fewer inputs = more people actually use it. Does the on-device AI handle stuff like "call dentist sometime next week" or is it more structured than that?

Haider
Maker

@thenomadcode yeaa, that’s something i’m trying to keep in mind while building this too, fewer inputs usually means people actually use the app cuz it's easy

PopTask tries to handle both messy and structured inputs, if you type something vague like “call dentist sometime next week” it understands the context but won’t force a specific time
but if you write something clearer like “call dentist next wed 3ish” then it can schedule it automatically

the goal is just to let people type naturally and only structure things when there’s enough info

Nayan Surya

U know I maintain the tasks in notepad just because its always available quickly, but this will be a game changer for sure in long term!

Haider
Maker

@nayan_surya98 thanks youu my man! trust me this is the reason i built this app, i wanted something very quick and fast to schedule my tasks without switching apps .. hope this gonna help everyone! btw, this is 💯 FREE

Basharath

This is going to be so handy to manage tasks. I'll try it out.

Congrats on the launch 🎉

Haider
Maker

@basharath thanks mate! please give it a try and lemme know if you have any feedback, appreciate it 🙌🏽

Emily

One comments, I always got some picture with schedule, it will be great if I can paste the picture and popTask can OCR and find the schedule ,setup everything

Haider
Maker

@chinadata heyy emily 👋🏽 am ngl, this is such an amazing idea !!
gonna add this in newer version, here a cookie for you 🍪

Jens Deryckere

this is so clean. curious about Focus Mode: what does it actually do? does it hide everything and just show the one task you're on?

Haider
Maker

@jens_deryckere1 heyy .. this is already in my list but for now, there is no focus mode for specific task

currently, it shows due time on menu bar for the most recent task
(will update you 💯 once i go live with focus mode)