What does your productivity tool stack actually cost per month — all-in?

Hey PH community 👋

Quick honest question for founders and small team operators here:

What does your productivity tool stack actually cost per month — all-in?

I ask because I just published a full breakdown comparing 10 of the most popular tools (Slack, Notion, Asana, ClickUp, HubSpot, Linear, Monday.com, Basecamp, Todoist, and Kobin) and the numbers genuinely surprised me even though I knew them going in.

The typical 5-person agency stack:

- Slack Pro: $87/month

- Notion Team: $40/month

- Asana Premium: $55/month

- HubSpot Starter: $50/month

- Buffer: $18/month

→ $250/month before Zapier, Google Workspace, or Calendly

That's $3,000/year on tools that each solve one problem and create a new one: context switching between them.

The part nobody talks about: when you add AI to a fragmented stack, you get fragmented AI.

Slack AI sees messages. Asana AI sees tasks. None of them can answer "what should I focus on today?" because that requires seeing your tasks + pipeline + calendar + team workload simultaneously — and those live in 4 different tabs.

I built Kobin to solve this — one workspace that replaces the whole stack and gives the AI access to all of it. But I'm genuinely curious:

→ How many tools is your team running right now?

→ What's your honest monthly total?

→ Has anyone successfully consolidated to fewer tools? What did you drop first?

Full comparison article (honest tradeoffs): https://www.kobin.team/blog/best-productivity-tools-for-agencies

Would love to hear what stack you're running and what you'd cut if you could.