XWiki

A versatile knowledge platform for teams of all sizes

5.0•5 reviews•

45 followers

A versatile knowledge platform for teams of all sizes

5.0•5 reviews•

45 followers

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Team collaboration software

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Knowledge base software

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Content Management Systems

When knowledge grows, other tools start to break. XWiki scales. Create wikis, documentation spaces, intranets, procedures, and knowledge bases. Organize knowledge in real time, collaborate, find information faster, manage access. Use extensions, integrations, scripting, and APIs to tailor XWiki to your team's workflows, all with open-source freedom.

LightfieldAI-native CRM that builds itself and does work for you

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XWiki Launches

Analytics Application (Pro)See who's reading & why, straight into your wiki.

Launched on May 16th, 2024

Task Manager (Pro)Your project management and productivity app in XWiki

Launched on May 17th, 2023

XWikiOpen Source collaborative platform to create team wikis

Launched on August 2nd, 2021

5.0

Based on 5 reviews

Review XWiki?

Pros

active development (3)

collaboration features (3)

data sovereignty (3)

open source (3)

open-source community (3)

role-based access control (3)

self hosting (3)

api integration (2)

cloud hosting (2)

easy to use editor (2)

Cons

documentation needs improvement (4)

ui/ux issues (3)

hard to install (2)

steep learning curve (2)

Pros

Cons

Reviews

Most Informative

•1 review

What's great

collaboration features (3)active development (3)open-source community (3)self hosting (3)cloud hosting (2)easy to use editor (2)

First of all, it is an open and fairly flexible product that can be adapted to different needs and usage scenarios.

Next, for basic tasks, it is quite easy to use, while leaving space for more complex configurations and customization, which at start could be challenged. However, both community support and professional support may provide assistance in those cases.

Lastly, important positive aspect is that the product is actively supported and regularly updated. New versions contain not only new functionality and bug fixes, but also updates related to security and the elimination of known vulnerabilities.

What needs improvement

documentation needs improvement (4)ui/ux issues (3)

Some complex or long-known problems remain unresolved even in new releases.

vs Alternatives

Open source app that allows you to evolve from simply documentation into an application without moving the data elsewhere. And simply pages are not simply pages, those are special pages that brings result to users. Huge library of extensions or macros that can simply replace need of developing and use already existent functionality.

Ratings

Ease of use

Reliability

Value for money

Customization

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95 views1mo ago

•1 review

What's great

open source (3)collaboration features (3)active development (3)knowledge sharing (2)open-source community (3)nested structure (2)self hosting (3)scripting and extensions (2)granular permissions (2)role-based access control (3)data sovereignty (3)rollback capabilities (2)real time collaboration (2)

XWiki's greatness comes from its extensibility. You can relatively easily make the tool fit most, if not all of your needs with either community, or custom-made extensions. XWiki can be used as a knowledge base, a task manager, a CRM, a CMS, a public facing website, a public or private documentation, a customer portal, and a bunch of other stuff.

What needs improvement

documentation needs improvement (4)ui/ux issues (3)hard to install (2)

While XWiki has been making progress in these areas, the main improvements would be with the user interface, the consistency of how macros behave, installation & upgrades could be easier to do, and the documentation sometimes feels too technical.

vs Alternatives

Notion

Confluence

XWiki is open-source, and can be self-hostable. When you choose XWiki, you're choosing data sovereignty at the same time. There's no vendor lock-in.

Ratings

Ease of use

Reliability

Value for money

Customization

Report

116 views1mo ago

•1 review

What's great

open source (3)real-time collaboration (1)collaboration features (3)flexible customization (2)nested structure (2)scripting and extensions (2)granular permissions (2)role-based access control (3)easy to use editor (2)deep research capabilities (1)data sovereignty (3)real human support (2)rollback capabilities (2)api integration (2)

XWiki stands out as a powerful and flexible knowledge management solution, combining structured data, fine-grained permissions, real-time collaboration, multi-wiki capabilities, and a rich macro system. It is highly extensible, with 900+ extensions and deep customization options. So the tool adapts to your needs rather than forcing you to adapt to the tool.

Being open source and made in Europe is another major advantage. XWiki offers transparency, independence, and freedom of choice, with the option to run it in the cloud or on-premises and without vendor lock-in.
XWiki is also building strong links with the open-source ecosystem, making it easier to connect with complementary tools and build a powerful, open stack.

What needs improvement

steep learning curve (2)documentation needs improvement (4)ui/ux issues (3)

Learning curve: For less tech-savvy users, the learning curve can be a little steep. XWiki offers a huge range of possibilities and a lot of flexibility, but that depth also means there is more to learn.
UI/UX: While the user interface is continuously improving, there is still room to make the overall experience more intuitive, particularly for less technical users.