Reviewers largely praise Capacities for its object-based approach, saying it hits a rare balance between structure and flexibility for notes, bookmarks, journaling, research, and project tracking. Many prefer it to Notion, Obsidian, Roam, or Logseq because the UI feels cleaner, faster, and easier to work in, especially for linking information without heavy setup. The main caveats are a learning curve, limited offline support for some users, missing power-user features like deeper customization or imports, and concern that paid plans may be expensive.

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Pros

object-based organization (2)

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Integrity

•4 reviews

It broke my brain at first. I’m used to dumping notes into folders or endless pages. Here? Everything’s an object. Projects, books, random ideas — you turn them into little building blocks and connect them. Took me 3 days to stop fighting it. But when it clicked? Magic. Suddenly my daily notes linked to a personal project, which linked to a book quote I’d saved months ago. Felt like my thoughts were finally talking to each other. The graph view shows these wild connections I never planned. Daily Notes saved me — perfect for chaotic mornings. Dump thoughts there, then later turn fragments into proper objects. Downsides: That learning curve is REAL. Not for casual note-takers. But after 3 weeks I’m hooked. It’s not perfect, but it gets how messy thinking actually works. Lets me wander, then pulls threads together. If you’re tired of notes feeling dead — try it. Just push through day 3.

What's great

graph view (1)flexible note linking (1)object-based organization (2)

What needs improvement

learning curve (1)

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85 views9mo ago

Capacities

•3 reviews

This is an incredible note-taking app based on an innovative and thoughtful approach to knowledge management. Its object-based approach allows us to enjoy the benefits of storing in databases, but the linking capabilities take that further, and let us create a web of knowledge with ease. My favourite features are the page layouts, the different embed views for linked content, and the automatic record of what content was created on a day (found in the daily note). This allows me to take control of the knowledge I curate and I can customise the approach along the way. Knowing that I can then scroll back through my daily note to see what I was doing over a period of time is equally fantastic. Overall, Capacities is a genuine joy to use every day and that was evident within the first hours of testing it. Everyone should check out Capacities, I doubt they'll regret it!

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10 views2yr ago

Einote

•3 reviews

Amazing product with incredible potential. Tried it, loved it, the only thing retaining me from using it daily and paying premium is bulk import. I have too much things saved on Notion to migrate everything one by one, but will certainly switch to Capacities as my main workplace when they add it!

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10 views2yr ago

•7 reviews

It's still early days for my knowledge base but this is the best app I've tried so far for the notes I want to keep permanent, as a database/wiki of my brain. One kinda fun, kinda meta use-case I've gotten out of it recently is creating a Software object for every app I use, with views to keep track of trial lengths, billing, thoughts, sort by categories etc. It feels like for this use alone it might win out other apps in the space xD

What's great

customization options (1)note-taking (1)object-based organization (2)

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68 views6mo ago

•14 reviews

I was a bit slow on the uptake. I installed it but thought I probably didn't need it and it would be too much work. Then I watched a few videos and read a few blogs and realised that this app was literally screaming out to me. Yes, I had a lot of the information in Obsidian where I had made it look as nice as possible but as a very visual person it just wasn't the same. I think the only way I can describe it is Obsidian feels like working in a city and Obsidian is like working in the Countryside. You can do your work equally well in both, but it is so much more inspiring surrounding yourself with the beautiful scenery. Now I have started using Capacities, I do things differently. For instance I am a history fan. If I read a historical fiction (referencing real people and events) I not only write a quick review of the book but create profiles for the people and notes for the events and find out more about them. In other words Capacities is causing me to gain more knowledge from my sources.

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48 views2yr ago

•1 review

I am very happy with this product. I have been in Roam Research for about a year and a half. While it was a great move into "relational knowledge management", it has a surprising level of lackluster-ness about it, and has not changed. For this reason it is not "fun" — you may think this is not important, but it is. And I will say — Capacities is FUN. Of course, this has many practical dimensions — it adds object types, and makes it extremely flexible to add new ones. (One of the big things I was surprised about with Roam, is the absolute absence of the ability to add any meta-data — "surely, it must be here somewhere — the ability to add custom fields at the top of the page?" — nope. But Capacities is super-flexible this way. It is a huge leap forward, and I hope they can get a lot of traction. I hope they are not too far ahead of their time. I am supporting them, it is by far and obviously the best product. I first lived in Evernote for many years, then went to Notion, then Roam... now Capacities (a pretty common pattern, I think!)

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6 views2yr ago

•4 reviews

Getting better every day! Capacities is an excellent tool for knowledge management designed for individual use. It is non-hierarchical like Obsidian, and in that sense is superior to good old Notion, if it comes for personal use. You can share content but is not designed for team work. I use Capacities to manage papers and academic work. Also ideas, benchmark research, daily notes, and administration. It is a very powerful tool that feels very flexible and neat. I prefer Capacities over Obsidian because the latter requires constant revision and maintenance. And because Obsidian offers so many plug-ins, you always get the feeling that you could get a better workaround to improve your note-capturing. Capacities in this sense is a curated experience: once you learn to use it, you make the best out of it, and slowly you get new implementations. The company is very attentive to user feedback. I hope more people discover the power of Capacities.

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6 views2yr ago

•2 reviews

As someone deeply entrenched in Notion for the past three years, I can hardly contain my excitement about Capacities. It's the answer to all the frustrations I've had with Notion while preserving the aspects I love. Notion Without the Hassle: Capacities is like a breath of fresh air for Notion users. It doesn't just address the issues that had me pulling my hair out; it provides innovative solutions that make me wonder why I stuck with Notion for so long. The Main Calendar: Finally!! a dedicated central calendar! This feature alone is a game-changer for those of us who rely heavily on calendars to manage our lives. I could do everything else in Notion but I hated having to switch to another app or pay to set up an automation between Google Calendar. A main calendar for all tasks should be bare minimum for an all in one producctvity app. Freedom from Notion's Constraints: Capacities breaks free from Notion's rigid structuring system. The built-in views for weblinks, files, and images are a godsend, especially for managing large knowledge systems. It's a significant time-saver compared to Notion's workarounds. Balanced Structure and Customization: Capacities offers a perfect blend of structure and flexibility. It provides an easy-to-use canvas that doesn't overwhelm you with a blank page. While there are some key features that aren't built into Capacities just yet, the benefits far far far outweigh any drawbacks. Plus, the app's promising product roadmap is a compelling reason for me to make the switch. Capacities is a dream come true for (frustrated) Notion users like me. It retains the best of Notion while introducing innovative features and a promising future. If you're seeking a more versatile and efficient knowledge management tool, look no further – Capacities is the solution.

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6 views2yr ago

•1 review

Been using Capacities for a very short time, but for me it's the best blend of all the tools I wished I were using, but aren't for a reason or another: Notion: I love the databases, structure format, but usability 'gotchas' or the lack of mobile input or linked items keeps me from using it long-term Obsidian: Having to manage my own installs, too fiddly to make it what I want, and the mobile app not having mobile-first features keep me from using or recommending it, despite it being amazing desktop software. Roam & others: Eh... I need a mobile app and it seems some of them have burned their userbases with poor product decisions. What I like about Capacities: It has the right amount of 'Obsidian + Roam + Notes + Notion', I can leave notes, link them easily, but not worry about the fiddly management of a client on various platforms. It has mobile capture, I can send to Capacitie's mobile app, or use whatsapp chat to capture a mobile link (very key for me). Enough structure if I want it, but I can also just ship it a link, and it remembers it in the 'weblinks' collection, if I don't send it somewhere specific. And this was built with 3 people? Take my money, and hopefully there's a bright future for Capacities.

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4 views2yr ago

•1 review

I recently discovered Capacities and almost immediately became a Believer (ie, I gladly pay a subscription!) Taking elements from several other apps that many find useful (the tables of Notion, the backlinking of Roam, the graph view of Obsidian, the beauty of Craft), Capacities iterates on these while bringing Objects to the table. Objects allow the user to create specific “objects” in their studio - I am using it for journaling, novel creation, projects, learning notes, etc. The devs are super responsive and the community is wonderful and growing. Definitely check it out!

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4 views2yr ago

•1 review

I tested the most popular note-taking apps, but none felt right like Capacities. It offers a great balance between structure and flexibility that suits my needs. Its unique object-based approach makes capturing your ideas and thoughts intuitive and standardised, reducing cognitive load. Moreover, it provides powerful features to view, embed, and layout information, catering to both visual and analytical thinkers. Furthermore, the product is continuously evolving, with its founders dedicated to enhancing user experience and constantly seeking ways to improve the product by actively listening to community feedback!

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3 views2yr ago

•1 review

They claimed that once you'd used its non-hierarchical approach to organising your notes that you wouldn't want to go back, and the strange thing is that they're right. Strange, because it's hardly the only option out there using tags and links, so there's something subtle going on which has very quickly made Capacities my preferred notes app. It still needs work: by their own admission the offline access is still limited, and a web clipper would be handy. Tables are still far more useful than side by side blocks. I'm a little concerned about future pricing: will the forthcoming mobile app be available in the free version? I'm happy to pay something but it has to realistically reflect the place of notes in my working tools. Having watched Evernote price itself beyond feasible value even for its "personal" version I really hope Capacities won't follow suit. But the potential for greatness is all there, and the team seem smart and focused, so I live in hope.

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4 views2yr ago

•1 review

Capacities is a beautiful note-taking application that combines an awesome user interface, well thought functionality, and an excellent development team. You can define various content types (like person, application, book, movie, ...) with certain attributes (text fields, connections to other content types (e.g., person <-> company). These content types can be used to structure your notes. You can also use a calendar-based journal, email, Telegram, and WhatsApp integration. It is available for Mac and Windows as well as the web. I'm currently testing the beta iOS app, which feels like being ready for prime time.

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2yr ago