Scopey Onsite

From WhatsApp to logged records in seconds.

360 followers

From WhatsApp to logged records in seconds.

360 followers

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Project management software

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Voice AI Tools

Scopey Onsite helps construction teams spot commercial and contractual risk early and act while there is still time to respond. Site teams send messages, voice notes and photos through WhatsApp. Scopey turns them into structured project records, connects events to the contract, and flags obligations and deadlines as they arise.

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Launch tags:Customer Success•SaaS•Monetization

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AWS Startup AdvisorPersonalized AWS guidance that meets you where you’re already building

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Maker

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Hi, I'm Gillian – Scopey cofounder and someone who knows what clients want because I've spent my career as the client. So, if Scopey helps businesses earn 15% more revenue, why will clients love it too? Because clients usually aren't experts in the work we've commissioned. We don't always know the right questions to ask. If project inclusions are vague, it's easy for both parties to make assumptions about what is or isn't included. And businesses failing to deliver what the client expects is hugely frustrating. Or, sometimes things come up throughout a project and I'd like to know the cost of those extra requests. But businesses are so busy that getting a price is like blood from a stone, and clients can't make budget decisions if we're not informed... The absolute worst case is when a business goes ahead without approval, does the work, and bills it. Nothing will kill a relationship faster than hitting someone with a bill they did not expect. As you can see, clients are also desperate for better management of scopes. My cofounder, who will share her story on this page, brings to Scopey years of agency experience. We've come together from both sides of the client-business relationship to build a truly unique platform that benefits both parties. We knew there had to be a better way to manage project scopes and client changes, so we put our heads together and created Scopey - a user-friendly tool that streamlines the scope management process and helps businesses grow and thrive. We'd love for you to try it. - Gillian

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2yr ago

@gillian_laging Hi Gillian, Scopey sounds like a game-changer for both clients and businesses. The emphasis on clear scope management and transparent pricing addresses some of the most common pain points in project work. It’s fantastic that your platform bridges the gap between client expectations and business deliverables. I have one questions How does Scopey handle situations where scope changes might lead to disputes or misunderstandings between the client and the business?

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2yr ago

Maker

Hi @subham_sahu2 , great point about the scope changes leading to misunderstandings. This is such a common problem and one of the major factors that contribute to businesses losing so much money to scope creep. We aim to solve this by helping companies create much clearer scopes of work from the outset - so what is/isn’t included is clear. Plus, businesses can quote related ‘optional extras’, work that you know the project will benefit from but that may not have been discussed upfront. This makes it very clear the extras aren’t included, and also informs clients of the price upfront so they can factor it in if they want it.

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2yr ago

@gillian_laging Gillian, Scopey sounds like a fantastic solution for both businesses and clients! I love how it ensures transparency and efficiency in scope management. Your dual-perspective approach is brilliant! Excited to see Scopey flourish! 🚀

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2yr ago

@gillian_laging Scopey addresses a critical pain point for both clients and businesses: the lack of clarity and control around project scope. By providing a platform to define, manage, and track project inclusions, Scopey has the potential to streamline the project management process and improve client satisfaction. Key Questions: - Can Scopey be adapted to fit the specific needs of different project types and industries? Integration: Does Scopey integrate with popular project management tools or accounting software? - What is the pricing structure for Scopey, and how does it scale for businesses of different sizes? Potential for Improvement: - Consider adding features to facilitate change requests and manage their impact on project timelines and budgets. - Integrating collaboration features like commenting and version control could enhance teamwork. - Utilizing AI to suggest potential project inclusions or identify potential scope creep could be valuable. I'm interested in learning more about Scopey's technical architecture and the potential for integration with other project management tools. If these areas align with my expertise, I'd be happy to explore collaboration opportunities. Overall, Scopey has the potential to revolutionize project management by improving transparency and communication between clients and businesses.

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2yr ago

@gillian_laging Congrats on the successful launch! Wishing you a future filled with success and innovation. What’s been your biggest motivator throughout this journey?

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2yr ago

mgmate

Hey guys! Who is the key target for the service? I got the feeling that it could be more useful for people who got a lot of small requests from customers like outsource designers.

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2yr ago

Maker

Hi @kostyabolsh We originally designed Scopey for small design agencies and freelancers due to the frequent change requests they receive. However, we’ve also seen a lot of interest from web development and tech agencies. We even have clients who sell insurance and ESG consultants. Apart from handling small requests, users appreciate the service library, which helps them productize their service offerings and easily upsell additional services. For example, if you create a website, you can showcase your Google Ads and SEO services to the client once the website is built.

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2yr ago

Maker

@kostyabolsh We've also had interest from growing SaaS companies who also do custom work for clients.

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2yr ago

Maker

Hello Product Hunt Friends! Jenna here, Founder of Scopey. After running a digital agency for a decade, I know the emotional toll managing a project can take. You're overworked, underpaid, and clients often don't see the value of the extra work. It's always, "It looks great, but can we add just one more thing?" or "I had an idea..." Suddenly, your profit margin is gone, and your stress level is through the roof. Think of traditional project management tools as the busy kitchen your team uses to get the work done—you don’t want clients anywhere near there! Scopey acts as the menu your clients order and tweak from, and the waiter who delivers those orders to the chaotic kitchen. Scopey is a whole new approach because we address scope creep where it happens: in conversation. We help you quickly create detailed scopes of work/quotes in just minutes and ensure clear, aligned expectations. With Scopey, you can seamlessly collaborate with clients through transparent communication and rapid approvals. Stop leaking revenue by capturing change requests in real-time and managing or turning them into upsells with our AI co-pilot. Make inclusions clear by showing what is and isn’t included (and for what cost). Why Scopey? Spend less time on paperwork and more on creative work. Long-lasting Client Relations. Easy Upselling: Showcase your services and show the client what else is possible. Reclaim your time and increase revenue. Join us on this journey! Check us out and make Scopey part of your Project Ops.

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2yr ago

@jenna_farrell Love the kitchen/menu analogy!

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2yr ago

Maker

Thanks @christen_schneider! We don't want our clients to see us getting all Gordon Ramsay back there!

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2yr ago

Hurrayy

Ohhh this seems promising! Is this mainly for the tech industry? And can it handle quotes automagically as well? For instance; a friend of mine has a sandwich shop and gets emails with requests for sandwich deliveries for businesses all the time. Its pretty simple to automate these replies, as you could easily transform those to quotes. Curious if stuff like this is possible! Keep up the good work and congrats on the launch!

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2yr ago

Maker

@twoheads hmm interesting use case, the scopes are broken into phases and services so it might produce scopes/quotes that are too detailed but it would be interesting to see. It’s free to try, so he should give it a go.

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2yr ago

Way to go to take the hardest part of work out of a consultant/contractor! Honestly, scoping and quoting it right, AND capturing new requirements to not over promising but charging fairly is tough. I'm experimenting with this myself! Congrats @gillian_laging and team on launching this platform!

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2yr ago

Maker

Thanks for your support @tonyhanded . It’s a painful process that I’ve done many times before, and we’re passionate about solving it. Also from a client perspective - having detail around what is actually included gives me a lot of confidence in a provider.

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2yr ago

In these challenging times every dollar earned is key to business survival. Scopey taps into every revenue opportunity to benefit both the client and the contractor. Really, its free money.

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2yr ago

Maker

So true @martin_pinder . And as a client I want to know what I’m spending money on!!

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2yr ago