Todoist

The to-do list to organize work & life

4.8•53 reviews•

952 followers

The to-do list to organize work & life

4.8•53 reviews•

952 followers

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Productivity

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Project management software

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Calendar apps

Simplify life for both you and your team. The world’s #1 task manager and to-do list app.

The Best Todoist Alternatives

The best Todoist alternatives are Sunsama, Routine, Kona, Hyperaide, and ByDesign.

Sunsama

4.7 ·

Choose Sunsama if...

✓you want calendar-first daily planning and timeboxing
✓you need guided rituals to avoid overcommitment
✓you juggle tasks across Jira Asana and calendars

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Routine

4.8 ·

Choose Routine if...

✓you want tasks calendar and notes in one app
✓you prefer keyboard shortcuts and command bar capture
✓you plan weekly then time block daily

See details ↓

Kona

5.0 ·

Choose Kona if...

✓your calendar should be the source of truth
✓you need task durations and time tracking built in
✓you want richer task statuses than Todoist

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Hyperaide

4.0 ·

Choose Hyperaide if...

✓you prefer chat-first task capture over lists
✓you want proactive AI help organizing tasks
✓you need a built-in timer for focus

See details ↓

ByDesign

4.8 ·

Choose ByDesign if...

✓you want timeboxing with a polished calendar UI
✓you want docs notes goals and tasks together
✓you want AI to help auto-schedule work blocks

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What to Consider

Todoist remains a go-to for fast, reliable task capture and list-based organization, especially when you want a lightweight system that scales from personal errands to serious project planning. But the alternatives landscape is increasingly shaped by calendar-first execution: tools like Sunsama and Week emphasize timeboxing and “what fits today,” while Routine and ByDesign push toward all-in-one workspaces that blend calendar, tasks, and notes (and sometimes AI scheduling), and Hyperaide explores a chat-driven, assistant-style approach to getting tasks organized and done. The result is a spectrum that ranges from simple task lists to guided daily-planning rituals and multi-tool hubs built to reduce overwhelm and protect focus.

In evaluating options beyond Todoist, we focused on how well each product supports real-world planning (time estimates, scheduling, and workload awareness), the depth of integrations (calendars and other task systems), and the overall UX and capture speed. We also weighed practical considerations like pricing, mobile and platform maturity, reliability (especially for beta-stage apps), and whether the tool is best for solo productivity or a broader “life/work operating system.”

Sunsama

YC W19. If Google Calendar and Trello had a baby.

4.7 · 21 reviews

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Calendar-first execution is Sunsama’s core advantage over list-first managers like Todoist. Instead of stopping at due dates and priorities, it pushes tasks into a realistic day plan by estimating effort and timeboxing work directly onto the calendar.

Sunsama also adds structure that Todoist intentionally avoids: guided daily planning and shutdown rituals, plus workload warnings that flag when the day is overcommitted. That “built-in coaching” approach is a strong fit for people who can capture tasks easily but struggle with choosing what to do today without analysis paralysis.

Where it really earns its place is as an execution hub across tools. Tasks can be pulled in from systems like Jira, Asana, Trello, Todoist, and calendars, so fragmented work shows up in one place for daily prioritization, focus sessions, and follow-through.

The trade-off is that it’s optimized for daily planning over deep project management, and it’s priced as a premium planner. If the goal is calmer, time-protected days rather than the fastest possible task list, Sunsama is a compelling step up from Todoist.

Best for

Best for busy professionals who need timeboxing, daily planning structure, and cross-tool task consolidation.

Standout features

✓Drag tasks onto calendar time blocks
✓Workload warnings to prevent overcommitment
✓Daily planning and shutdown rituals
✓Pull tasks from multiple work tools
✓Focus sessions for execution

Routine

All-in-one work platform for professionals and teams

4.8 · 27 reviews

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Routine is built for people who want the calendar to be the workspace, not just a place where meetings land. Compared with Todoist’s list-centric flow, Routine puts tasks and notes directly alongside the calendar so planning and execution happen in one view.

It also leans into speed through a keyboard-first workflow. A command-bar style interface and shortcuts make capturing, filing, and scheduling work feel closer to a power-user calendar than a traditional to-do app.

Routine stands out when “one more app” is the problem: it aims to replace a separate task manager, calendar app, and lightweight notes tool. Weekly planning and daily time blocking are first-class, and the dashboard approach helps keep priorities visible without constant context switching.

The main trade-off versus Todoist is maturity: it behaves more like an evolving productivity suite than a finished, ultra-stable task list. For users who value an integrated calendar-notes-tasks setup over maximum polish across every platform, Routine is the better fit.

Best for

Ideal for keyboard-driven planners who want tasks, calendar, and notes unified in one app.

Standout features

✓Calendar, tasks, and notes in one view
✓Keyboard shortcuts and command bar capture
✓Weekly planning with daily time blocking
✓Meeting notes directly tied to events
✓Dashboard-style home for priorities

Kona

Task management tool with a heavy focus on planning

5.0 · 1 review

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Week flips the usual to-do list model by treating scheduling as the default. Where Todoist excels at capture and organization, Week emphasizes placing tasks into time on the calendar so work is planned in the same medium it gets done.

It’s especially compelling for time-aware workflows. Tasks can be tied to time boxes, split across multiple sessions, and paired with built-in time tracking so plans reflect reality rather than just intention.

Week also brings richer “doing” semantics than many classic task apps. More granular statuses and planning states make it easier to represent what’s planned, in progress, completed, or intentionally canceled without forcing everything into a simple checkmark.

If the priority is a calendar that drives execution—with task duration, scheduling, and time data built in—Week is a strong alternative to Todoist’s list-first approach.

Best for

Best for timeboxers who want calendar-based task scheduling with time tracking.

Standout features

✓Schedule tasks directly on the calendar
✓Multiple time slots per task
✓Time boxes with planning semantics
✓Built-in time tracking
✓Richer task statuses beyond done

Hyperaide

Your extendable personal assistant

4.0 · 2 reviews

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Hyperaide takes a different route from Todoist by making task management conversational. Instead of carefully typing and sorting lists, it focuses on chat-first capture that turns natural language into structured tasks.

The product is designed to feel more like an assistant than a database of to-dos. It can proactively help organize and group work, and it supports execution with a task timer that keeps attention grounded in time while working.

This agentic approach can be a major advantage for people who resist traditional task apps or lose momentum during organizing. It’s also appealing when the goal is to reduce friction between “thinking” and “capturing,” so tasks get created with minimal formatting effort.

The trade-off is control: an AI-forward system may sometimes reorganize or rewrite in ways that don’t match expectations. For users who want a modern UI and assistant-driven workflow rather than a predictable list manager, Hyperaide is a distinctive alternative to Todoist.

Best for

Ideal for people who prefer chat-based capture and AI-assisted organization over manual lists.

Standout features

✓Chat-first task creation from natural language
✓Proactive assistant-style task organization
✓Built-in task timer for focus
✓Modern, smooth interface
✓Automated grouping and sorting behaviors

ByDesign

Tasks, Goals, Notes, Calendars

4.8 · 4 reviews

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ByDesign sits closer to a life planner than a traditional task manager, making it a natural alternative when Todoist feels too task-only. It blends calendar timeboxing, to-dos, and workspace-style docs into one system that supports both execution and reflection.

The calendar experience is a centerpiece, with an emphasis on assigning tasks to timeboxes and reshuffling them as the week changes. That makes it a better fit for people who plan visually and want their schedule and workload to stay aligned.

ByDesign also pushes beyond basic planning with AI-driven organization that helps structure work time automatically. Combined with a clean, polished UI, it aims to be the “endgame” setup for users who are tired of stitching together Todoist plus a calendar plus notes.

The main trade-off versus Todoist is that it’s broader and more opinionated: it’s less about the fastest possible task capture and more about building a unified operating system for day-to-day life and goals.